Meetings are a common part of the work culture, they cost companies (with 100 employees) upwards to $2M per year each. Something like that for those approximate figures translates into over $100M going down the drain annually in such large firms on what many may see as unnecessary meetings. Meetings are supposed to be a place where teams can meet, discuss ideas and reach agreement on what is next but they almost always turn into non-focused time sinks with people getting lost in discussion or follow-ups.
Otter recently released a report on the impact of unnecessary meetings which showed that 1/3rd (33 percent) of all meetings are deemed "unproductive," consuming an entire workday each week for employees. This is where the AI meeting assistant comes in.
Some AI meeting assistants have capabilities ranging from scheduling, note-taking and action item tracking all the way to being able to share snippets of a particular meeting with relevant team members who weren't present in that specific event. In this guide, we will discuss how a meeting assistant (Cap which is AI powered) can connect effortlessly with humans and Increase productivity.
Scheduling
Scheduling is one of the most significant aspects responsible for occupying a lot more time over meetings AI meeting assistant can alleviate this pain by automating the process of scheduling The Summit assistant automatically scans participant calendars and recommends best appointment times based on available preferences, sends out invitations & reminders etc.
Note-Taking
Note taking during a meeting is always boring and distracts from the feeling of fully participating, particularly when multiple people are speaking at once or having separate discussions. Otter/an AI meeting assistant ai MenuThe robot assistant that takes notes for your callsUsing ai, automatically capture key meeting takeaways and action items by recording & transcribing the call in real-time Get Started Attendees can now engage in the conversation and be at ease, whilst the AI Meeting Assistant takes care of note-capturing, transcription and distribution- making it easier for them to remember things previously said in meetings.Slf
Summary in tracking AI action items
And dozens and dozens of those are meetings to coordinate, update or decide on projects. Nagging people to fulfill action items is annoying but ensuring accountability gets sh*! done and keeps projects moving in the right direction. automation: An AI meeting assistant can automate who needs to do what by intelligently identifying action items from the conversation and auto-generating tasks for each one. In this way, everyone knows what they will attend to and when as well as the ability to listen or read through for better full context during meetings.
AI Summarization of meetings and AI Sending Followup Emails
The highlights meeting should also be handled during the recap from project manager or a responsible person to those team members who are do as not need to attend: usually it means direct boss, colleagues (because they may work in another country/stand alone department/etc.) With the AI Meeting assistant you can now also ask it to create a meeting summary, or even write up that follow up email for you — this is something that can save hours and let your team send more timely recaps than if they were doing everything manually. Most AI Meeting Assistant, such as Otter. ai can do this for you with one setting.
AI Virtual Facilitation
The standard today, as we embrace remote work is virtual meetings. Virtual meetings, however can be difficult to get a handle on with participants falling by the wayside or getting sidetracked. AI can prompt attendees to talk, ask questions, warn that the meeting is about to end, remind participants of next steps and allow type in a chat-box decisions & even create sentiment scoring for meetings. AI Meeting assistants such as Otter AI also provide speaker talk time at the top of meeting notes — a perfect way to ensure everyone is able to get heard in a meeting/
Personalization
For example, an AI meeting assistant is tuneable to the specific requirements of individual teams. It is able to take their profile, analyze all the sessions at an event and then suggest agenda items that can speak best it them as well as what would be relevant for attendees in general. This will ensure that attendees are not distracted and, in turn, keep them engaged they focus on the conversation at hand which leads to a more efficient meeting.
To sum up, an AI meeting assistant can boost meetings productivity through scheduling automation — note taking — tracking action items creation and follow-up progress updates ✍🏽— key takeaways summarization 🤓 solving for virtuals with features as required)⌨️ & personalizing which meeting suggestions to surface ⚙︎ by listening in into company + team discussions. An AI meeting assistant allows attendees to focus on the conversation because they know that an intelligent system manages administration. This allows for productivity and efficiency in meetings with AI meeting assistant.
